Select Page

Civil Service Rules

TARABA STATE:  Public Service Rules  Culled from 2012 Edition

The 2012 edition of the Public Service Rules is the result of a deliberate effort at revising, reviewing and upgrading the past versions of extant policy circulars and aligning them with the contemporary demands being placed on the Public Service of the state.

The present administration in the state is aware that for public service to stand up to current global challenges, it needs to remain well compensated and highly motivated.

Hence, the various efforts aimed at improved salaries, monetization of certain benefits, staff training, and manpower development.

Every Civil servant must, therefore, acquaint himself/herself with the application of the Public service rules, other regulations and extant circulars.

These Public Service rules apply to all officers except where they conflict with specific terms approved by the State Government and written into the contract of employment or letters of appointment.

The content on this site was excerpted from the current edition of the Public Service Rules, the 2012 edition. Public Servants are to read the book for more details.

Appointments and Leaving the Service

Appointment to public offices in the state civil service is made under the authority of the state civil service commission.

In making such appointments, promotions, etc., the Civil Service Commission or any body or person to whom the authority makes appointments might be delegated or be strictly guided by the scheme of service.

Recruitment is the filling of vacancies by the appointment of persons not already in the Civil Service of Taraba State of Nigeria.

Rules for appointment on probation
An officer on probation will be required to serve for two years before being confirmed in the service.

Rules for appointment on contract
A contract appointment is a temporary appointment (which does not provide for the payment of pension) to a post of the level to which appointment is made by the State Civil Service Commission for a specific period as opposed to appointment on pensionable terms and temporary employment.

Transfer and secondments
Transfer is the permanent release of an officer from one scheduled service to another or from one class to another within the same service.

Acting appointment
This occurs when it is necessary that a particular duty post ( of status not lower than Senior Clerical Officer) should continue to be filled at a time when no officer of corresponding substantive rank is available for posting.

Except where powers of appointment or promotion have been delegated, no promotion shall become effective until they have been approved by the state Civil Service Commission.

Leaving the service
If within his probationary period it is established to the satisfaction of the authority empowered to appoint an officer that he/she is not qualified for effective service, his/her appointment may be terminated by that authority at any time without any other compensation than free transport to the place from which he/she was engaged.

Certificate 0f service
All officers including those on non-pensionable appointments shall be issued on leaving the service, Certificate of service.

It shall be the duty of every officer to acquaint himself/ herself with the disciplinary rules and any other regulations in place.

General inefficiency
General inefficiency consists of a series of omissions or incompetence the cumulative effect of which shows that the officer is not capable of discharging efficiently the duties of the office he/she holds.

This is a specific act of wrongdoing or an improper behaviour which is inimical to the image of the service and which can be investigated and proven. It can also lead to termination and retirement.

Serious misconduct
This is a specific act of very, serious wrongdoing and improper behaviour which is inimical to the image of the service and which can be investigated and if proven, may lead to dismissal.

Conducts prejudicial security of the state
Where a committee comprising members from the State Ministry of Justice, Bureau for Establishment is satisfied that an officer has committed a misconduct involving the security of the state or prejudicial to it, the officer shall be subject to the normal disciplinary procedure.

Retirement in public interest

Emoluments and increments
Financial regulations contain guidance on the payment of emoluments and wages.

Incremental rules
An officer on an incremental Grade Level shall normally be granted an increment unless he/she is on interdiction/suspension or has a disciplinary action pending against him/her or on account of poor performance.

Annual performance evaluation reports and certificate of service

The annual performance evaluation system otherwise known as open reporting system is the first step in the introduction of result oriented personnel management and is based on some well-proven assumptions.

Reports on officers holding senior posts

At the end of the year an officer on whom Annual Performance Evaluation Report is required to complete and sign part one of the appropriate number of Form Gen. 79 and forward them to his immediate superior officer under whom he worked during the reporting period.

Progress report on officers holding senior posts.

These are meant to be provided in respect of the officers on probation or initial contract, a full record of each officer’s work conduct and capabilities on which to judge his suitability for confirmation or re-engagement and to ensure that in case where an officer’s suitability for continued employment is in doubt, he is given timely warning of his faults and reasonable opportunity to correct them.

Reports on officers holding junior posts
In other to provide a full record of work, conduct and capabilities on which to judge the suitability of an officer holding junior post for confirmation, and to ensure that in cases where his suitability is in doubt he/she is given time.

Certificate of service

Examination in law and official publication

All officers joining the service or transferring from one establishment to another who are not yet confirmed are required to pass confirmation examinations in addition to undergoing an induction course.

Combine confirmation/ promotion examination
Compulsory examinations for executive officers
Compulsory examinations for administrative officers and professionals

Medical and Dental Procedure
An officer on first appointment shall be examined by a duly appointed healthcare provider who will certify that the officer is sound in health for a pensionable appointment.

Facilities for medical treatment
The medical facilities in Nigeria provided to all officers and their families and the scale of charges will be determined by the State Ministry of Health.

Absence from duty on account of illness
If an officer is ill and unable to report for duty, he/she shall notify his Ministry or Agency in writing.

Death repatriation of corpses
The Government shall repatriate at the request of the deceased family.

Compensation, Insurance, and Personal Effects

Loss of property
Officers will not, in general, be entitled to compensation from public funds for loss of property in circumstances arising out of their services as such, officers may consider the possibility of insuring their properties against any type of loss or damage.

Loss of life
When an officer dies after the completion of the minimum period of qualifying service, there shall be paid to his leg representative or a next of kin.

Petitions and appeals
Any officer in the State Civil Service may address the Head of Government in which case he must transmit such communication unsealed and in triplicate to any of the channels mentioned in the preceding rules.

Petition rules
Petitions by an officer must be submitted by the rules set in this section.

Types of leave
There are fifteen types of leave in the State Civil Service.

Free transport facilities within Nigeria
In this section the terms for benefiting from the Government’s free transport facilities are explained.
Free transport facilities available
Miscellaneous rules

Allowances and other privileges
This section explains the 22 types of allowance payable to officers in the Taraba State Civil Service.

Residence in Nigeria of wife and children of expatriate officers
Awards/ rewards for inventions and outstanding service

Awards Committee
The Awards Committee makes for regulating their proceedings.
Rewards for outstanding service
This section refers to the ministerial award of gifts or certificates to deserving officers.

Duty tour outside Nigeria
This chapter applies to occasions on which officers are required with prior approval government to undertake special duty abroad.

In such event, the officer shall be eligible for these allowance as stipulated in the Civil Service Rules.

Application of public service rules to parastatals in Taraba state
Parastatals need to retain and improve existing rules, procedures, and practices in their Establishments and ensure that there are no deviations from the general principles contained in the Public Service Rules.

The section has the following subsections:
Board/ Council matters
Appointments / Promotions
Leaving the service
Discipline petitions / appeals